You will need to ensure you REMOVE any paragraphs, wording or highlighted sections that aren’t relevant. If you need help on how to use the template letter please refer to the How to complete a Template Letter document on People First

[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: Outcome of Appeal Panel Meeting

I am writing to confirm the outcome of the appeal panel meeting held on [Date, Time and Location]. I chaired the meeting and was supported by [Panel name/s and job title/s]. (*Delete as appropriate) *You attended and were represented by [Representative name], [Union name or job title if NHSBT colleague]. OR *You were not represented and confirmed that you were happy to continue with the meeting without a representative being present.

[Name of Manager and job title] and [Name of Manager support or HR support and job title] presented the management case.

The meeting was held under the Disciplinary policy.

The meeting was held to consider your appeal: “[ grounds of appeal]”

The details of your appeal you provided were:

[Summarise the main points presented]

Management provided the following response;

[Summarise the most important points of the case management put forward in response to the employee’s grounds for appeal]

The panel considered all the information provided in relation to the case, both through documentation provided prior to the appeal panel and information discussed during the panel meeting. In making the decision consideration was given to the following;

[Include details of the facts that were given weight in the decision-making process. Acknowledge any conflicting evidence and summarise how this was dealt with. Include anything else relevant to the case, you considered to help you make your decision]

The Panel informed you that after careful consideration, its decision was to; [details of decision i.e. to uphold/not to uphold the decision] [Give a sentence to explain the reason.] [Include details of any further actions recommended by the panel e.g. training/mentoring/compliance/process review etc]

(*Delete as appropriate) [Where recommendations are made, include the following paragraph]

I shall advise your manager of these recommendations and ask they work with you and others as appropriate to progress these through their implementation. I will ask your manager to keep me updated on their progress and provide rationale for any unreasonable delays or circumstances where they are not progressed.

I also wanted to remind you of our Employee Assistance Programme. The service is available 24 hours a day, 7 days a week, providing professional help to deal with work or personal issues. If you feel you might benefit from accessing this programme you can either call the 24-hour telephone line on 0800 783 2808. Alternatively, if you just wanted to find out more about it you can visit their website https://healthassuredeap.co.uk/, the ‘access code’ and ‘password’ are both 72992. You can also access the service via your own personal e-mail address. This service also extends to leavers for up to 3 months after your employment ceases.

This is the final stage of Disciplinary Policy, and therefore the decision of the Appeal panel is final.

All details of this process under the Disciplinary policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]