You will need to ensure you REMOVE any paragraphs, wording or highlighted sections that aren’t relevant. If you need help on how to use the template letter, refer to the How to complete a Template Letter document on People First

[Letterhead Details]

[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: Confirmation of suspension (*delete as appropriate) from *part / *all of your duties

I write to confirm the outcome of our meeting on [date, time, and location].

Following an incident on date, time location, where it is alleged that you [details of incident and allegation], a decision has been made to suspend you from (*delete as appropriate) *part/all all of your duties, on full pay with no loss of your normal pay or regular allowances, to allow a full investigation to take place.

(*delete as appropriate) *While you are on suspension, you must not enter NHSBT premises or contact any other employees involved in the incident, without speaking to me first. You may for example need access if you are putting together your response or case.

Suspension from duty will not normally go beyond seven days. If an extension is required, then you will receive an explanation for the reasons. Should this continue beyond a second week, bi-weekly reviews will be arranged. If your suspension lasts more than eight weeks, a formal review will be carried out by an independent senior manager to establish that further suspension is justified.

You must be contractually available for work and meetings and follow normal policies and procedures during the suspension period. Your manager will make regular and agreed contact with you, during the suspension period.

If you have annual leave booked during a suspension period, the annual leave will override the suspension. If you intend to go on leave for extended periods of time and therefore you are not available to maintain contact, or attend meetings relevant to the case, you must speak to your manager in advance, to gain their permission

All your IT accounts, keys and security passes will be withdrawn for the suspension period.

(*delete as appropriate) *the duties that you have been removed from are [details of duties removed] [also include in this section other specific changes such as temporary change to base, working location(s), working times, reporting lines, duties etc]

I also wanted to remind you of our Employee Assistance Programme. The service is available 24 hours a day, 7 days a week, providing professional help to deal with work or personal issues. If you feel you might benefit from accessing this programme you can call the 24-hour telephone line on 0800 716017. Alternatively if you just wanted to find out more about it you can visit their website www.employeecare.com, the ‘access code’ and ‘password’ are both 72992.

If there is anything you are unsure of or wish to seek clarification, please do not hesitate to contact me [include contact details, as they are likely not to have access to systems etc].

All details of this process under the Disciplinary policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]