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[Letterhead Details]

[Letterhead Details]

Strictly Private and Confidential

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: Investigation Meeting Outcome - recommended sanction contested

I write to confirm the outcome of our (*delete as appropriate) *meeting *conversation on [date] and investigation. The purpose of this (*delete as appropriate) *telephone call *meeting *conversation was to advise you of the outcome of the investigation into the allegation that you [state allegation including date of alleged incident and any other appropriated details e.g. resulting in a complaint from a donor].

The investigation was undertaken by myself as Investigating Officer, [name, job title].

Attending our meeting were [Names of Attendees]. (If no representative was present include the following sentence) You confirmed to me that you were happy to hold our meeting without a representative being present.

[Summarise details of the investigation]

[Summarise details of mitigation]

As discussed on [date] the outcome of the investigation was sent to [name, job title] (this is the senior manager reviewing the investigation) following our investigation meeting, who reviewed the findings of our report and recommended that a [sanction] should be provided to you as a potential outcome to consider, without the case going to a full disciplinary panel.

In line with the Disciplinary Policy, you were given the opportunity to consider this sanction as a possible outcome, and the recommendations above. You advised me on [date] that you have considered all of the comments made and have chosen not to accept the sanction.

Therefore, you are required to attend a Disciplinary Hearing on [date, time, location] to consider the allegation detailed above. Should the outcome of this hearing be deemed to be misconduct, disciplinary action may be taken against you up to and including dismissal.

The Management case will be presented by [manager and job title], supported by [name, job title]. (*If including management statement of case include following paragraph) *A copy of the management case is enclosed. (If not including management statement of case need to ensure management team are aware a copy to be sent to employee in advance of panel meeting)

You will be given an opportunity to present your case. Please notify me of any witnesses you may wish to call in order that I may ensure that they are able to have time off work, if appropriate. You are required to submit any relevant documentation in support of your case to me by [date].

The Disciplinary panel will consist of myself as the Disciplining Officer and I will be supported by [HR rep, name, job title].

You have the right to be accompanied by an NHSBT employee or the representation of a Trade Union you belong to, not acting in a legal capacity. It is your responsibility to organise this. If you are bringing a representative/work colleague, please call/email me prior to the meeting to confirm who they will be and their capacity (include contact details if employee not at work).

Please confirm your attendance by [date]. Should you fail to attend, the panel may decide in your absence.

I also wanted to remind you of our Employee Assistance Programme. The service is available 24 hours a day, 7 days a week, providing professional help to deal with work or personal issues. If you feel you might benefit from accessing this programme you can call the 24-hour telephone line on 0800 716017. Alternatively if you just wanted to find out more about it you can visit their website www.employeecare.com, the ‘access code’ and ‘password’ are both 72992.

If there is anything you are unsure of or wish to seek clarification, please do not hesitate to contact me.

All details of this process under the Disciplinary policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]