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[Letterhead Details]

[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: Invite to investigation meeting

It is alleged that on [date], [summary of allegation]. This is regarded as a serious matter under the Disciplinary Policy (copy enclosed).

You are therefore required to attend an investigatory meeting on [date/time/place]. The investigation will be conducted by [Name(s), Job Title(s)].

At this meeting you will be given the opportunity to give your side of the allegation and answer any questions in relation to the sequence of events.

Following this, the investigation team will either advise you that there is no case to answer and therefore the matter will not progress; or they will advise you that they conclude that your case should be referred for possible disciplinary action.

You may be supported by an NHSBT employee or representative of a recognised Trade Union you belong to, not acting in a legal capacity. It is your responsibility to organise this. If you are bringing a representative/work colleague, please call/email me prior to the meeting to confirm who they will be and their capacity (include contact details if employee not at work).

In the meantime, you are expected to continue to carry out your duties as normal and should not discuss this matter further with any of your work colleagues, except for your staff representative.

I also wanted to remind you of our Employee Assistance Programme. The service is available 24 hours a day, 7 days a week, providing professional help to deal with work or personal issues. If you feel you might benefit from accessing this programme you can call the 24-hour telephone line on 0800 716017. Alternatively if you just wanted to find out more about it you can visit their website www.employeecare.com, the ‘access code’ and ‘password’ are both 72992.

If there is anything you are unsure of or wish to seek clarification, please do not hesitate to contact me.

All details of this process under the Disciplinary policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]	Disciplinary Policy