NHS Blood and Transplant

Leavers

It is important to act immediately on receipt of a resignation or when notified of a leaver, to ensure there is no overpayment. (Note: The leavers checklist will be forwarded to you by Pay Support once the notification of resignation/termination has been received).

Death in service

In the case of a death in employment log a call with HR Direct as soon as possible. You can use the Death-in-Service checklist to support you through the process.

Things to consider

Consider whether any of the following apply to your employee. If they do, flag these to Pay Support when submitting the termination form.

  • Education Support
  • Cycle to Work
  • Lease Car
  • Season Ticket/Travel Loan
  • Overpayments
  • Child Care Vouchers
  • Imprest account (Blood Donation)
  • Flexible Working Form

Departments to notify

• IT - Service Desk
• Facilities - Facilities - Filton
• OWD (Shine Academy) - HR Direct
• Agency/Voluntary Staff
• HS&W (Datix and OH Assist) - HR Direct

Retirement

If the termination is a retirement from the NHS Pension Scheme, we will need 4 months notice to ensure that benefits are paid on time.

If your employee is retiring and returning, please use the Flexible Working Application Form.

Career Development Toolkit

The Career Development Toolkit will help you to reflect on your skills and expertise, and provide you with some practical advice to help guide you through the modern job market. It may be that you are looking for something completely different, or wanting to find some voluntary work. Within the Career Development Toolkit, there are a series of useful guides, printable templates and samples, quick tips and links to relevant websites that will help you.

NHS Employers Working Longer Resources

For employees: NHS Employers have produced a resource for Staff and their Representatives to provide information about the pension scheme retirement age, anxieties, challenges and opportunities that a raised retirement age can present. It also provides signposts to further information and additional resources that may be of interest.

For managers: NHS Employers have produced a resource to assist managers in understanding what an ageing workforce means for their staff and the wider organisation. The Working Longer Group recognised the need to support managers to develop positive age management approaches, and to support all workers across the NHS.

Providing references

If you are asked to provide a reference, you will need to send the request to HR Direct. They will provide a standard corporate reference, including any additional information requested. Should the new employer require additional information in a second request, this may be sought from the person managing the employee before they left us. Details of what may be contained in a reference and what can be included in a personal reference can be found in the Leavers Policy and Leavers FAQs.

Disposal of local records

Unauthorised absence

If your employee is absent refer to the unauthorised absence section in the Attendance Policy.

Non return from maternity or career break

If your employee is not returning to work following maternity leave refer to the Parents Policy.

If your employee is not returning from a career break refer to the Time off Work Policy and FAQs.

For all leavers you will need to complete the Initial Leavers/Termination Notification form.

Policy and FAQ Documents

Useful Links

Related Sites

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