[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: 1-Month Probation Review - Invite

As part of your contract of employment, you have a 6-month probation period. When you joined us, I developed and issued you with your first Personal development plan for you to complete as your induction into the organisation and job role. This PDP and your behaviours and attendance forms part of the assessment for your probation period.

Although we have met informally on [dates] to discuss your progress so far, it has been 1 month now since you started with us. Therefore, it is time for us to have a formal review to discuss, in detail, your progress during this period.

You are invited to attend a meeting on [date] commencing at [time], [location].

NB. Please ensure you have agreed dates prior to the letter to ensure all parties are available to prevent delays occurring)

If you are unable to attend this meeting on the date outlined above, please speak with me before [date] so that I can organise to rearrange our meeting. You can contact me on the details below. Should you leave me a voicemail message, I would be grateful if you could e mail as an alternative.

You have the right to be accompanied at this meeting by a trade union representative of a union you belong to or an NHSBT colleague, not acting in a legal capacity. It is your responsibility to organise this.

If you have any questions regarding the content of this letter, please do not hesitate to contact me.

All details of this process under the Probation policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[insert phone number and e mail address]

[cc:]	HR Consultant supporting process

[Enc]