[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: 1-month probation review - Outcome

I am writing to confirm the outcome of your 1 probation review meeting held on [Date, Time and Location]. (*Delete as appropriate) *You attended and were accompanied by [Representative name], [Union name or job title if work colleague]. OR *You were not accompanied and confirmed that you were happy to continue with the meeting without a colleague or trade union representative being present.

I conducted the meeting supported by [Name of Manager support or HR support and job title]. The meeting was held under the Recruitment and Induction Policy.

Using the checklist and your notes from the meeting, summarise the main points from the meeting. Include examples of good and, if appropriate, not so good behaviour.,

OR

We are satisfied that you are on track with your PDP and demonstrate our Values and the behaviours required for your position.

OR

We have identified the areas that you need to work on [timescale] [state the areas you discussed and update/issue the updated PDP]

We will continue to meet with you informally on a regular basis to review your progress

Please be aware tha these are requirements, for you to complete your probation period.

Should you have any queries, questions or issues that may prevent you from fulfilling the requirements of the role at any time, please do not hesitate to contact me. In addition, should I have any concerns or issues, I will raise these at the earliest opportunity. Should these concerns continue affecting my confidence in you achieving your probation period, I will meet with you formally to establish next steps, one of which may be early termination of your contract.

All details of this process under the Probation policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]