[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: 6-month probation review - Outcome

I am writing to confirm the outcome of your probation review meeting held on [Date, Time and Location]. (*Delete as appropriate) *You attended and were accompanied by [Representative name], [Union name or job title if work colleague]. OR *You were not accompanied and confirmed that you were happy to continue with the meeting without a colleague or trade union representative being present.

I conducted the meeting supported by [Name of Manager support or HR support and job title]. The meeting was held under the Recruitment and Induction Policy.

Using the checklist and your notes from the meeting, summarise the main points from the meeting. Include examples of good and, if appropriate, not so good behaviour.

In summary, (*delete as appropriate) we were satisfied that you have achieved the necessary standard during your probation period,

OR

We are satisfied that you have completed the majority of what is required for your probation period. However, we identified the areas that you need to work on in the (timescale – to a maximum of three months) and we will meet again on (date, at time, at meeting room and location) to review your progress. Please be aware that should you not complete these requirements, this may result in you failing your probation period.

State the reasons for any extension granted to probation. Insert details of what the employee needs to complete, including timescales, support required, by who and when etc.

OR

Following our review of your performance to date, we have concluded that you have not completed the necessary requirements, and are unlikely to do so, in order to successfully pass you probation period.

State your reasons for referring the case for contemplation of dismissal - Insert details as to why you have taken this decision – these must be examples that you have discussed in previous reviews including the 6-month review

Your case will therefore be referred to a senior manager for them to make a decision on your future employment with us. You will receive details of the panel in writing shortly after our meeting; however, this will be progressed as quickly as possible.

All details of this process under the Probation policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]