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[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Surname],

Re: Appeal – Confirmation of receipt

I write to confirm receipt of your intention to appeal following the Disciplinary Panel on [date], where you were issued a [level of sanction given]

In accordance with the Disciplinary Policy, you are now required to provide detailed grounds for your appeal. This will need to be with me by [date] (this will be the date 21 calendar days from the original outcome letter date). Should you not provide this detail, this may result in your appeal not being allowed.

This is in effect your Statement of Case. This will then be provided to the Chair of the Disciplinary Panel for them to prepare their response to your grounds of appeal. This response will then be provided to you a minimum of 7 calendar days before the appeal hearing

Should you have any queries, please do not hesitate to contact me (include contact details if employee not at work).

All details of this process under the Disciplinary policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]