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[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: Investigation Meeting Outcome – no case to answer

I write to confirm the outcome of our (*delete as appropriate) *telephone call *meeting *conversation on [date] and investigation. The purpose of this (*delete as appropriate) telephone call/meeting /conversation was to advise you of the outcome of the investigation into the allegation that you [state allegation including date of alleged incident and any other appropriate details e.g. resulting in a complaint from a donor]

The investigation was conducted by me as Investigating Officer.

Attending our meeting were [Names of Attendees]. (If no representative was present include the following sentence). You confirmed to me that you were happy to hold our meeting without a representative being present.

[Summarise details of the investigation]

I can confirm that as a result of the investigation and our discussion that this matter will not be taken any further.

(*delete as appropriate) *You are no longer suspended from (*delete as appropriate) *duty OR *part of your duties, and therefore your manager will be in touch with you to discuss and facilitate your return to work.

(Further items for inclusion, as appropriate *delete as appropriate)

*I would like to remind you that although on this occasion no further action will be taken, should this situation or similar happen again, this would be investigated if in the interest of NHSBT and it’s employees. OR

*I would like to thank you for your co-operation and professionalism throughout this difficult time and should you need any further support, please do not hesitate to contact me.

I also wanted to remind you of our Employee Assistance Programme. The service is available 24 hours a day, 7 days a week, providing professional help to deal with work or personal issues. If you feel you might benefit from accessing this programme you can call the 24-hour telephone line on 0800 7832808. Alternatively, if you just wanted to find out more about it you can visit their website https://wisdom.healthassured.org/login. The ‘organisation code’ is MHA021261. There is also the “Wisdom” App available on Play Store and App Store. You can activate the App using code MHA021261.

If there is anything you are unsure of or wish to seek clarification, please do not hesitate to contact me.

All details of this process under the Disciplinary policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]