You will need to ensure you REMOVE any paragraphs, wording or highlighted sections that aren’t relevant. If you need help on how to use the template letter, refer to the How to complete a Template Letter document on People First

[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Surname],

Re: Disciplinary Appeal Panel

I write to advise you that following receipt of your detailed written appeal, an Appeal Panel will be held on [Date, time, and venue]

The Appeal will be heard by [names, job titles] (Independent Senior Manager as Chair, Senior HR representative/Independent Manager) and the management case will be presented by [names, job title] (Original panel). The Appeal will be conducted in accordance with the Disciplinary Policy. You are reminded that any information in relation to this matter should remain confidential.

You have the right to be accompanied by an NHSBT employee or the representation of a Trade Union you belong to, not acting in a legal capacity. It is your responsibility to organise this. If you are bringing a representative/work colleague, please call/email me prior to the meeting to confirm who they will be and their capacity (include contact details if employee not at work).

Please find enclosed the response to your grounds for appeal from the original panel. You should bring this with you to the appeal.

Should you have any queries, please do not hesitate to contact me on.

All details of this process under the Disciplinary policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]