You will need to ensure you REMOVE any paragraphs, wording or highlighted sections that aren’t relevant. If you need help on how to use the template letter, refer to the How to complete a Template Letter document on People First

[Letterhead Details]

STRICTLY PRIVATE AND CONFIDENTIAL

Addressee

Address 1

Address 2

Address 3

Address 4

Address 5

Ref: [Sender’s Initials]/ [Employee’s Initials]/ [Case Number]

[Date]

Dear [Employee Title, Employee Name],

Re: Review of suspension *delete as appropriate *-part of duties

Further to you being suspended from *delete as appropriate *all/part of your duties on [date], I am writing to update you of the progress of the current investigation.

[include details of the current situation of the investigation, e.g. include when key interviews have taken place, how many remain, and when they are expected to be completed by; or the progress of the investigation report, that it is being compiled or is with as senior manger for review as to the next stage etc.]

Your suspension will therefore continue until further notice. Once the investigation has been concluded, we will be in touch with you again with the outcome. To prepare you for the next steps, the outcome will be one of the following:

No case to answer – returning to your post

No case to answer – with recommendations/actions

A sanction for consideration by you to accept, and return to work

Invited to a disciplinary panel for them to consider the facts of the case and provide an outcome, up to an including dismissal.

Should there be any significant delays, I will be in touch with you again to update you as to the situation.

If there is anything you are unsure of or wish to seek clarification upon, please do not hesitate to contact me [include contact details, as the employee may not have access].

All details of this process under the Disciplinary policy should remain confidential and discussed only between those parties directly involved in the process. Contents of correspondence and case details should not be disclosed to other parties with the exception of your trade union representative. This requirement for confidentiality applies verbally, electronically, to use of social media and sharing hard copy content.

Yours sincerely,

[Name]

[Job Title]

[cc:]

[Encl.]