NHS Blood and Transplant People First

Qualified Scientific & SHTO roles Roles

This category of agency worker covers qualified Scientific roles such as Biomedical Scientists and also Senior Healthcare Technical Officers (SHTO). You should book these using one of the agencies listed on the preferred supplier list

Some agency workers require a DBS Check which you will need to indicate on your booking form. If you are unsure please check posts requiring DBS Checks.

Note: NHSBT has decided that we will not contract with individuals via a personal service company without prior approval from the Director of Finance. All agency workers must be set up as PAYE or via an umbrella company, this is because all contractors are deemed inside of IR35 and therefore arrangements need to allow for the payment of employment taxes.

How to Book

  1. Authorisation Complete the agency booking request to proceed form and press the submit button to gain approval.  This will give you an automatic acknowledgement with a reference number and once approved full instructions for your next steps.

  2. Booking your Agency Worker Email the agency or agencies from the preferred suppliers list ensuring you attach the booking form you have been sent with your approval email.

  3. Provision of CVs and Shortlisting Your selected agency or agencies will send you CVs for you to shortlist and interview, which we recommend you do as a matter of urgency so you don't lose candidates.

  4. Preemployment ChecksAdvise the agency of your selected candidates and they will undertake the necessary pre-appointment checks and confirm when received.

  5. Confirmation of appointment Send an email to agency worker request advising of the name and agreed pay rate of your agency worker. You can now arrange a start date with the agency and place your booking on i-procurement prior to commencement.

  6. Tax Assurance The manager will need to check their contract is set up as PAYE or via an umbrella company at the agency. The manager must then send an e-mail to tax.assurance@nhsbt.nhs.uk advising of this status.

  7. Timesheet approval You will need to complete timesheets as instructed by the agency. Hours must be receipted on i-procurement to ensure payment

Use of Alternative Suppliers

Where it has not been  possible to use our preferred suppliers and your requirements have not been filled via our recognised preferred suppliers you should contact Procurement on 0117 921 7600 or log a service now call using the Finance Customer Query Form.and refer to the guide to alternative suppliers. You will also need to ask the agency to complete the clearances checklist for agency/ contract workers.

Induction

Agency workers must undertake relevant induction and mandatory training To understand what is required please see preparing for your new starter.

Leavers

It is essential that a leavers process is followed at the point of the Agency/ Contract Workers leaving to ensure relevant IT accounts are closed and/ or security passes etc are retrieved prior to them leaving. Please refer to the departments to notify.

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