NHS Blood and Transplant People First

Creating and Approving a Vacancy Old

Before you start the recruitment process it is worth taking the time to review the role content, working pattern and location.  It is also important to review the Job Description, Person Specification and Recruitment Profile to ensure they are up to date. If you make changes to the Job Description and / or Person Specification, you will need to send these for Job Evaluation to ensure that these do not affect the salary banding for the post.  These changes will then be reflected in the recruitment profile. 

If you are recruiting to replace a leaver you should start the recruitment process as soon as you have received their notice in writing to prevent any delays.

When you are clear on your requirements you will need to complete an Authority to Recruit form*.  Once this has been approved please forward to HR Direct and a member of recruitment will then contact you to book a commissioning meeting. 

If at any point you are not sure who you should contact in recruitment please contact HR Direct who will be able to answer your query or put you through to someone who can.

Note: We are pleased to inform you that the Department of Health no longer require us to categorise vacancies as front-line or business critical. This means that with immediate effect you do not need to complete a Business Critical business case to advertise a post externally that has not been classified as front-line. If you have any queries or require any further information please contact HR Direct.

Recruitment Profile

 The recruitment profile is a summary of the Job Description and Person Specification. It presents details about the role in a way that is more attractive to external candidates and highlights our values and behaviours right at the start of the recruitment process.

We may already have a recruitment profile for your post but if not a member of the recruitment team will draft this for you and send it to you together with Benefits Information and suggested NHS Jobs application questions if you chose to use them. So that these accurately reflect the key aspects of your role, you will need to check, amend and approve these for external advertising. 

Commissioning Meeting

The commissioning meeting is a vital part of the recruitment process as it enables us to agree key details and dates at the start of your recruitment campaign to tailor this to your needs and to speed up the process.  It is also when your recruitment contact will introduce themselves and provide you with their contact details.

At the end of the commissioning meeting you will be sent a commissioning meeting form which will set out all the details relating to your post and agreed dates. It is important you keep to the agreed dates as this will speed up your recruitment process and prevent any delays.

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