NHS Blood and Transplant People First

HR Policy Forum

Meeting at table

In-line with our Working in Partnership Agreement and Framework, policy formulation consists of consultation with our Staff Side partners: Unison, Unite, RCN, GMB and BMA.

There is a Sub Group (Policy Sub Group) of the Staff Partnership Committee (SPC) , that meets on a regular basis to discuss and agree content of new policies and amendments to existing policies.

On conclusion of this process, the agreed documents go to the SPC for approval.  Following approval, they are published for use within the organisation.

Policy Formulation Process

The membership is made up of management representatives with technical knowledge of the subject area, and staff side representatives. Others in attendance could include:

  • An open seat
  • A nomination from a union or;
  • A subject matter expert

Getting Involved

Feeding back on our HR policies

If you have something to say about an existing HR Policy or have thoughts and ideas about subjects we are lacking information in, we would like to hear from you. Please feedback to tell us what you think.

Open Seat information

Would you like to attend a Policy Sub Group meeting? If so, discuss this with your manager first and register your interest.

Getting involved

If you have an interest in helping to develop changes to policies or new policies and processes, we are keen to hear form you.  We particularly like our stakeholders and customers to be involved so that we can seek to understand what they may need from these processes. If you would like to get involved, please register your interest.

Other organisations practice

If you know of other organisations that have particularly innovative policies and processes, and if they are willing to share them with us, please let us know.

In Development

Currently we are reviewing the following policies:

  • Leavers
  • Flexible Working
  • Flexible Retirement
  • Grievance 

Although these are not full reviews, you have an opportunity to comment on the current content, therefore we would like to hear from you.

In addition, we are developing ideas about:

  • Transitioning at Work
  • Gender Policy
  • Complaints Procedure (HR)

Again, we would like to hear from you.

Latest Releases

Attendance Policy

We had some feedback from colleagues about some confusion with trigger points, for example, if escalating from Stage 1 to Stage 2.  Therefore, we have provided greater clarification to trigger points in the policy and FAQ

Travel and Expenses Policy

Following a Procurement Travel Rapid Improvement Event, changes were proposed about when to use a hire car.

This resulted in changes being agreed to the requirements as to when travel by car is the right travel option versus hire car.

Disciplinary Policy                    

Following discussion with staff side and the leadership note issued by Gail Mifflin, guidance on ‘Just culture’ has been added to the policy and FAQ’s detailing when this should be applied. The ability for a manager to recommend a Final Writing Warning as a sanction that can then be accepted by an employee, has been removed. If the manager felt that this was their recommendation, they would need to refer it to a panel.

Support for Personal and Professional Development

Minor change to link to Apprentice pages now via Sharepoint

Mandatory Training

Minor changes made to reflect:

  • the recording and reporting in MyESR.
  • changes to job role categories
  • changes to MT to reflect NHS Skills for Health having published a core skills training framework

Starting Salaries on Appointment Management Guidance

Updated link to BOS Higher Starting Pay Request form to reflect changes to the salary scale from 1st April 2019.

You can find details of these changes under the Policy Headings on People First.

Policy Initiation and Review Process

As a member of one of the groups below, you have the ability to initiate for discussion a new policy or identify a potential change to an existing policy:

  • SPC Union Representative
  • PSG Member
  • Subject Matter Expert
  • Member of an SMT

Should you wish to do this we would like to hear from you.

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