TranslateSupervisor/Line Manager Changes
The supervisor field in ESR is populated using information from the Reports to (Position Number) field shown on the create/change position form (ESR FRM106)* The reporting lines for positions are allocated when a position is first set up.
Changes to line manager or supervisor for an employee are automatically updated when they change position or where their line manager has left or moved to a new role.
The supervisor for EASY and other systems are then automatically updated from ESR.
*Form is only accessible if you are logged in to the NHSBT network (network connection through Citrix/NHSBT Desktop). As a result it may take a moment to load.
I am not seeing the correct employees or my direct reports
This will be because you are not the employees supervisor in ESR, the Reports to (Position Number) may be incorrect and need amending please raise a query with HR Direct.
Updating supervisor in ESR will impact access to Employees record in MyESR including Mandatory Training and PDPR compliance, and access to approvals in EASY, access to the Occupational Health (OHIO) system. Therefore you should only request supervisor changes if line management of employees has changed.
Note: if request is so you can access EASY, the supervisor in ESR maybe able to delegate access to you by using the how to set up EASY delegation guidance.
I can see employees that I do not manage
This will be because you are the named supervisor for those employees in ESR system, the Reports to (Position Number) may be incorrect and need amending please raise a query with HR Direct.
Note: if you can see employees in EASY but not ESR this could be because you have delegated approvals to those employees or they could be leavers.
The reporting lines have changed in my department
The Reports to (Position Number) will need amending in Service Now please raise a query with HR Direct.
My manager is on long term absence how do I get my supervisor changed?
For temporary changes to supervisor please raise a query with HR Direct.
For any changes as a result of cost centre/budget view Organisation Location page or for organisational restructure view Organisation and position structure page.
