Update Employee Details

What change are you looking for?

Employee has changed their contracted hours, pay allowances or the nature of their contract

If one of your employees has changed their;

  • Contracted hours
  • Nature of contract (e.g. Fixed Term, Maternity)
  • Pay allowances (e.g. shift conditions, High Cost Area (HCA) supplement, driving allowance)

you need to complete a contractual changes form (ESR FRM103)*. For medical staff complete a contractual changes form-medics (ESR FRM103m)*. For apprentice staff, complete a notification of change to Apprentice form (ESR FRM103a)*.

Use the following guidance to help you when completing the form;

*Form is only accessible if you are logged in to the NHSBT network (network connection through Citrix/NHSBT Desktop). As a result it may take a moment to load.

Employee moving to/moved to a new position

If your employee is moving to an existing active position, you will need to complete the relevant 103 Form (above) to move the employee into the position. To check whether a position is already active and set up you can review all current positions on our Existing Organisation and Position structure page.

To create a new position view information on the Position page.