All applications must be reviewed and your shortlisting finalised on-line through your e-recruitment employer account.  As the hiring manager you are able to review applications whilst the advert is live. This means that you can review applications as and when they are received rather than waiting for the vacancy to close.  You must however agree the final shortlist with another reviewer, preferably one of the interview panel members.

There are a number of how to guides available which outline the process to follow on e-recruitment – see below to access these guides.  You may also find it useful to review the Top Tips for Shortlisting document.

If you are recruiting for a Healthcare Assistant - Blood Donation, Team Assistant or Donor Centre Administrator, please visit the Blood Donation Recruitment page.

It is expected that shortlisting will be completed within 5 working days of the advert closing date to minimise delays. If none of the applications submitted meet the essential criteria please discuss the next steps with your recruitment contact.

Checks for statutory registration (i.e. Nursing and Midwifery Council (NMC), General Medical Council (GMC), and Health and Care Professions Council (HCPC)) will be undertaken by your recruitment contact before an offer of employment is confirmed.

It is important to try and arrange a diverse interview panel to reflect the different protected characteristics of our workforce e.g. age, gender, ethnicity.  Also where the post is of a specialist nature, you must include an expert in this area e.g. nursing, scientific.

For all band 8a and above posts, you require Black Asian and Minority Ethnic (BAME) recruitment support panel member.  The role of the BAME support panel member can be found at BAME Recruitment Support Panel and they should be involved in all aspects of the recruitment including shortlisting and interviews.  Please see the BAME Staff Details for Panel Meetings spreadsheet*. 

All colleagues involved in any aspect of the recruitment process, including shortlisting, MUST have completed the on-line recruitment and selection training modules.

All internal applicants who have not been shortlisted for interview can request feedback, however due to the number of applications received we are unable to provide feedback on shortlisting to external applicants. 

TIP - If you have any difficulties accessing e-recruitment or you have been locked out of your account please speak to your recruitment contact who will be able to assist you with this. 

All information relating to applicants must be kept secure and only shared where there is a genuine need.

E-recruitment - How to guides

Accessing e-recruitment – This guide will provide instructions on how to log into and familiarise yourself with your e-recruitment account once it has been created for you by recruitment.

Reviewing Applications in e-recruitment - This guide will show the Hiring Manager how to review applications received.

Finalising Shortlisting - This short guide will show the Hiring Manager how to finalise the shortlisting. 

Accessing Interview Pack and Schedule – This short guide will show the Hiring Manager how to access the interview pack and schedule in preparation for their interviews.