All applications must be reviewed and your shortlisting finalised on-line through your NHS Jobs employer account.  As the recruiting manager you are able to review applications whilst the advert is live. This means that you can review applications as and when they are received rather than waiting for the vacancy to close.  You must however agree the final shortlist with another shortlister, preferably one of the interview panel members.

There are a number of how to guides available which outline the process to follow on NHS Jobs – see below to access these guides.  You may also find it useful to review the Top Tips for Shortlisting document.

If you are recruiting for a Donor Carer, Team Assistant or Donor Centre Administrator, please visit the Blood Donation Recruitment page.

It is expected that shortlisting will be completed within 5 working days of the advert closing date to minimise delays. If none of the applications submitted meet the essential criteria please discuss the next steps with your recruitment contact.

Checks for statutory registration (i.e. Nursing and Midwifery Council (NMC), General Medical Council (GMC), and Health and Care Professions Council (HCPC)) will be undertaken by your recruitment contact for all shortlisted candidates before they are invited to interview and again before an offer of employment is confirmed.

It is important to try and arrange a diverse interview panel to reflect the different protected characteristics of our workforce e.g. age, gender, ethnicity.  Also where the post is of a specialist nature, you must include an expert in this area e.g. nursing, scientific.

For all band 8a and above posts, you require Black Asian and Minority Ethnic (BAME) recruitment support panel member.  The role of the BAME support panel member can be found at BAME Recruitment Support Panel and they should be involved in all aspects of the recruitment including shortlisting and interviews.  Please see the BAME Staff Details for Panel Meetings spreadsheet*. 

All colleagues involved in any aspect of the recruitment process, including shortlisting, MUST have completed the on-line recruitment and selection training modules.

All internal applicants who have not been shortlisted for interview can request feedback, however due to the number of applications received we are unable to provide feedback on shortlisting to external applicants. 

TIP - If you have any difficulties accessing NHS Jobs or you have been locked out of your account please speak to your recruitment contact who will be able to assist you with this. 

All information relating to applicants must be kept secure and only shared where there is a genuine need.

NHS Jobs - How to guides

Video: Accessing Your NHS Jobs Account – This short video will show you how to log into and familiarise yourself with your NHS Jobs account once it has been created for you by recruitment.Alternatively, you can view the Accessing your NHS Jobs Account - pdf guidance.

Video: Reviewing Applications - This short video will show the Recruiting Manager how to review applications received. Alternatively, you can view the NHS Jobs - Reviewing Applications - pdf guidance.

Video: Requesting Reviews - This short video will show the Recruiting Manager how to invite colleagues to review applications. Alternatively, you can view the NHS Jobs - Requesting Reviews - pdf guidance.

Video: Finalising Shortlisting - This short video will show the Recruiting Manager how to finalise the shortlisting. Alternatively, you can view the NHS Jobs - Finalising shortlisting - pdf guidance.

Video: Accessing Your Interview Packs – This short video will show the Recruiting Manager how to access the interview pack and schedule in preparation for their interviews. Alternatively, you can view the NHS Jobs - Accessing your Interview Packs - pdf guidance.