Selling Annual leave

I want to..

Sell Annual leave

The January 2021 application window is now CLOSED. 

Managers and Budget Managers need to process approvals by Sunday, 31st January.

There are 3 application windows - the dates are;

Date application window opens

Date application needs to be submitted by

Confirmation of payments to employees by

Final withdrawal date by employee

Salary month payment will be made in

1st June 2020

The June application window is now closed

1st September 2020

The September application window is now closed

4th January 2021

Closed.

17th February 2021

28th February 2021

March 2021


The maximum amount of annual leave that you can sell is up to 52.5 hours (pro rata for part-time employees) in total in the 2020/21 leave year.  

If you want to request to sell leave you need to be Employed with NHS Blood and Transplant (NHSBT) on or before 1st April 2020. Follow the process below:

  • Discuss and agree your annual leave requirements with your manager. They need to approve any application you submit
  • Read the 'Guidance for Interim Annual Leave Arrangements' before applying along with the 'Frequently Asked Questions'
  • Complete and save the Selling Annual Leave Calculator* to estimate the payment amount. See table below for support on what to use to complete calculator
  • Complete the selling annual leave request form* and attach the Calculator estimate spreadsheet.
  • Submit by 22nd January 2021.

*You must be connected to the NHSBT network in order to access the calculator and request form*

Details of the salary and payslips to use for your calculator are below.  Note: The payment will be made in a one-off lump sum in your salary and will be subject to Tax and NI.

Date application window opens

Salary date to use for calculator

Payslips dates to be used for variable salary details on calculator

Manager/Budget Manager approval deadline

Salary month payment will be made in

1st June 2020

The June application window is now closed

1st September 2020

The September application window is now closed

4th January 2021

November 2020

August 20 to October 20 

31st January 2021

March 2021


Leave year runs from the anniversary of your start date

If your leave year runs from the anniversary of your start date;

  • Request to sell annual leave during one of the three application windows.

Employed on alternative conditions to the NHS Terms and Conditions

If you are not on NHS Terms and Conditions contact HR Direct to log your request to sell annual leave.

*You must be connected to the NHSBT network in order to access the calculator and request form*

Authorise a request for Selling Annual leave

To review, approve or reject a sell leave request follow the process below:

  • Discuss and agree with your employees any request.

Once an application is submitted by your employee you will receive an email from 'NHSBT Notification'. The Subject title will be ‘Selling Annual Leave Approval Request’.

  • Do not delete the email - this will detail the request your employee has submitted.
  • Approve or reject the request using the 'approve' or 'reject' links on the email. 

If you have any employees currently absent due to coronavirus, sickness, career break, external secondment, maternity, maternity support or parental leave who will be returning during the 2020/21 leave year you will need to provide them with the details of the scheme.  If they wish to apply but aren't able to access the form, please contact HR Direct.

Note: requests will also be subject to final NHSBT review before confirmation of whether any request can be fulfilled in full, or in part.